As we approach the end of the year, human resources (HR) professionals have an opportunity to fine-tune operations, ensure compliance and set the foundation for a successful new year. Whether it's updating records, preparing for legislative changes or auditing safety protocols, here are ten essential year-end tips from the tenured HR pros of isolved’s HR Services team. 

1. Wrap Up Employee Records 

Maintaining accurate employee records is a legal requirement under several federal laws, including the Fair Labor Standards Act (FLSA) and Equal Employment Opportunity (EEO) regulations. Prepare for year-end by conducting an audit of I-9 forms, benefits paperwork and training certifications. 

2. Refresh Your Employee Handbook 

Your employee handbook is not just a guide—it's a legal document. Year-end is the perfect time to review and update your employee handbook to reflect any changes in company policies and ensure compliance with recent legal updates.  

3. Review Wage and Hour Practices 

Wage and hour violations are among the most common compliance issues and can lead to significant penalties. You can avoid potential penalties by reviewing your wage and hour practices to ensure they align with both federal and state regulations. 

4. Prepare for Year-End Tax and Benefits Reporting 

Tax-related responsibilities increase at the end of the year. From issuing W-2s to ensuring accurate reporting of benefits and payroll taxes, preparing early can save you from costly errors. Ensuring this is done accurately and on time is crucial for compliance and avoiding penalties. 

5. Encourage Year-End Employee Benefits Review 

With benefits enrollment wrapped up, now is the time to ensure all employees are informed of their benefits and that everything is properly recorded. Conduct a year-end review of employee benefits, including healthcare, retirement plans, and other perks to ensure compliance with Employee Retirement Income Security Act (ERISA) and Consolidated Omnibus Budget Reconciliation Act (COBRA) regulations. 

6. Put Final Touches on EEO-1 Reporting 

If your company is subject to EEO-1 reporting requirements, it's important to ensure the data accurately reflects your workforce demographics. Ensure your organization remains compliant by double-checking your EEO-1 data before submission. 

7. Audit Workplace Safety Practices 

Safety should remain a top priority for your organization, regardless of the industry. Whether your employees work outdoors in hazardous environments or in-office settings, ensuring Occupational Safety and Health Administration (OSHA) compliance is crucial. 

8. Plan for Upcoming State and Federal Law Changes 

Staying ahead of new regulations is essential for maintaining compliance. With several federal and state laws set to take effect in 2025, now is the time to prepare. Start now by planning for upcoming federal changes, such as potential updates to the Fair Labor Standards Act (FLSA) and the introduction of a federal Paid Family and Medical Leave program. 

9. Close the Year with Transparency 

Close the year with transparency and clear communication with your employees. Use this time to align the team on performance, challenges and the company’s direction for 2025. 

10. Prepare for Year-End Employee Reviews 

Year-end employee reviews are an excellent opportunity to evaluate performance, set new goals and provide feedback. These reviews are not only a key component of performance management but also serve as a valuable compliance tool, ensuring that all performance-related documentation is accurate and up to date. Start scheduling reviews early to ensure ample time for thorough discussions with each employee. 

As the year ends, these tips can help your HR team ensure that all compliance requirements are met, processes are updated and employees are prepared to start the year off strong. Need assistance to make sure you’re covered? isolved HR Services is here to help.   

About Diana Vinalet: 

Diana serves as the HR Services Supervisor at isolved, where she leads the leave management team with over 12 years of human resources experience. Passionate about improving employee experiences, she excels in leave administration, benefits management, and fostering positive employee relations. With extensive knowledge of HR compliance across the U.S. and Canada, Diana has been instrumental in driving people operations across a wide range of industries, from insurance and finance to hospitality, manufacturing, healthcare, and more.  

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